Required Notifications

The following list provides a very brief description of notifications required by state and/or federal law or regulation. It is not designed to provide a comprehensive description of the various requirements or notifications.

Availability of School Division Policies and Regulations

King and Queen County Schools Policies & Regulations

Each division must make an annual announcement at the beginning of the school year advising the public that current copies of all division policies and regulations are available on the division’s website. The announcement should also state that printed copies of school division policies and regulations are available to citizens who do not have online access. VSBA Policy BF Board Policy Manual; Va. Code § 22.1-253.13:7.E.


King and Queen County Schools Annual Financial Plan

Upon approval of the school division’s budget by the appropriating body every year, the school board must publish the approved annual budget, in line item form, including the estimated required local match, on the division’s website. The document must also be made available in hard copy as needed for citizens for inspection. Va. Code § 22.1-93.

Child Nutrition Programs

King and Queen County Schools Child Nutrition Programs

Each division which participates in the Free and Reduced Price Meals and Free Milk in Schools programs must notify parents and the public about the programs. VSBA Policy EFB Food Services; 42 U.S.C. § 1758; 7 C.F.R. 245.2, 7 C.F.R. 245.5. Divisions must also provide notice that they do not discriminate on the basis of handicap. 7 C.F.R. 15b.7.
Parents of all children in attendance at school must receive a notice containing an application form and the following information:

Code of Student Conduct, Compulsory Attendance Law, Parental Responsibility and Involvement

King and Queen County Schools Code of Student Conduct

Within one calendar month of the opening of school, each division must, simultaneously with any other materials customarily distributed at that time, send to the parents of each enrolled student

  • a notice of the requirements of Va. Code § 22.1-279.3 regarding parental responsibility and involvement (Va. Code § 22.1-279.3.C(i));

  • a copy of the school division’s standards of student conduct VSBA Policy JFC-R Standards of Student Conduct) JFC Student Conduct; Va. Code § 22.1-279.3.C(ii)); and

  • a copy of the compulsory school attendance law and the enforcement procedures and policies adopted by the school board (Va. Code § 22.1-279.3.C(iii)).

Cost per Pupil

King and Queen County Schools Average Per-Pupil Expenditures

The superintendent must prepare and distribute notification of the estimated average per pupil cost for public education in the division for the upcoming school year. The notice must also include actual per pupil state and local education expenditures for the previous school year. The notice may include federal funds spent for public education in the division. The notice shall be made available in a form provided by DOE and published on the school division’s website or in hard copy on request. The notice should be printed on a form prescribed by the Board of Education and distributed to school divisions for publication. VSBA Policy DIA Reporting Per Pupil Costs; Va. Code § 22.1-92.

Local law enforcement agencies; Memorandums of understanding

King and Queen County Schools Local Law Enforcement Memorandum of Understanding

Each such school board and local law-enforcement agency shall review and amend or affirm such memorandum at least once every two years or at any time upon the request of either party. Each school board shall ensure the current division memorandum of understanding is conspicuously published on the division website and provide notice and opportunity for public input during each memorandum of understanding review period. Virginia Code § 22.1-280.2:3

Students with Disabilities

King and Queen County Schools Child Find Notice

Annually King and Queen County Public Schools must take steps to locate and identify qualified students with disabilities and to advise the public of the school division’s responsibilities under Section 504 and the Individuals with Disabilities Education Act (IDEA).

Gifted Education Plan

King and Queen County Schools Gifted Education Plan

Each division is required to make its comprehensive plan for the education of gifted students accessible through the division’s website. The division must also ensure printed copies are available to citizens who do not have online access. 8 VAC 20-40-60.

Homeless Students

King and Queen County Schools Homeless Education

Each division must provide public notice of the education rights of the homeless students enrolled in the division. 42 U.S.C. § 11432(e)(3)(C)(i). The notice is to be disseminated in places where homeless students receive services, including schools, family shelters, and soup kitchens. 42 U.S.C. § 11432 (g)(6)(A)(vi). The notice must be in a “manner and form” understandable to homeless students and their
parents/guardians, “including, if necessary and to the extent feasible,” in their native language. VSBA Policy JECA Admission of Homeless Students; 42 U.S.C. § 11432(e)(3)(C)(iii).

The National Center for Homeless Students (funded by the U.S. Department of Education) has created posters that can be downloaded or ordered here.

Internet Privacy

King and Queen County Schools Internet Privacy

Every school division that has an Internet website must make its Internet privacy policy statement conspicuously available on its website.

King and Queen County Schools Internet Privacy Policy KBE

Nondiscrimination and Career and Technical Education Notice

King and Queen County Schools Notice of Nondiscrimination and CTE Education

A number of federal statutes protect the rights of beneficiaries in programs or activities that receive financial assistance from discrimination.

Postsecondary Education and Employment Data

State Council for Higher Education for Virginia

Each school board’s career and technical education program must include annual notice on its website to enrolled high school students and their parents of the availability of the postsecondary education and employment data published by the State Council of Higher Education and the opportunity for such students to obtain a nationally recognized career readiness certificate at a local public high school, comprehensive community college or workforce center. Va. Code § 22.1-253.13:1.D.3.d.